What You Need to Notarize Documents in Australia: Complete Guide

Understanding Notarization in Australia

Notarization is a legal process that authenticates a document for international or official use. In Australia, notaries public are legally authorized professionals who certify, witness, and attest documents for foreign jurisdictions. Whether you need to certify a power of attorney, business contract, or identity proof, knowing what’s required for notarization can save time and effort.

Common Documents That Require Notarization

Personal Legal Documents

• Statutory declarations
• Powers of attorney
• Affidavits
• Wills and estate papers

Business and Commercial Documents

• Company formation documents
• Overseas business contracts
• Intellectual property assignments
• Board resolutions

Immigration and Travel Papers

• Passport copies
• Visa application letters
• Birth, marriage, and death certificates
• Police clearance certificates

Step-by-Step: What You Need to Prepare

1. Original Documents

Always bring the original document you want notarized. The notary needs to verify it against any copies.

2. Valid Identification

Most notaries in Australia require a valid photo ID such as:

• Passport
• Australian driver’s license
• Proof of Age card

3. Completed but Unsigned Documents

If your document needs a signature, fill out the required details but do not sign it until in front of the notary.

4. Supporting Documents (if required)

Bring any related documents to support the legitimacy of your claim—e.g., for power of attorney, include legal or medical letters if applicable.

Who Can Notarize Documents in Australia?

Only an appointed Notary Public can notarize documents for use overseas. They are typically senior legal practitioners authorized under state or territory law. Unlike Justices of the Peace or Commissioners for Declarations, notaries have international recognition.

Fees and Appointment Guidelines

Booking a Notary Service

• Appointments are often required.
• Many notaries offer online booking.
• Same-day services may be available for urgent needs.

Notary Fee Range in Australia

Notary fees vary based on document type and urgency:

• Single-page documents: $70 – $100
• Multi-page or complex affidavits: $150 – $300+

Some notaries charge per signature or per document, so clarify during booking.

Online and Remote Notarization Options

With the rise of digital services, several notaries in Australia now offer remote notarization using video conferencing platforms. While not every document can be notarized online (depending on legal and destination country requirements), popular use cases include:

• Certifying digital copies of passports
• Online declarations
• Remote witnessing of signatures (where allowed)

Look for services with secure identity verification and encrypted document exchange.

Best Practices Before Your Appointment

Check Jurisdiction Requirements

Ensure the destination country accepts notarized documents from Australian notaries. For example, some countries require an apostille.

Confirm Document Type

Not every document is eligible for notarization. Confirm with the notary in advance if unsure.

Bring Clear Copies

If your document is multiple pages or requires attachments, bring clear and legible copies.

Why Notarization Matters for International Use

Notarized documents are often essential for:

• Visa applications
• Foreign property transactions
• Study abroad applications
• Overseas employment

They act as a legal guarantee that the document is legitimate and was signed by the person named.

Find a Notary Near You

Whether you’re in Sydney, Melbourne, Brisbane, or a regional town, there are hundreds of registered notaries across Australia. Use the Society of Notaries or legal directories to locate a qualified notary public near you.

Look for terms such as:

• Notary services near me
• Public notary in Sydney
• Remote notary for Australia

Final Checklist for Notarization in Australia

• Original documents ready
• Valid ID in hand
• Document completed but not signed Appointment confirmed
• Payment method arranged

With these steps in place, you’re fully prepared to have your documents notarized efficiently and legally.

Get Expert Help Today

For a stress-free experience, always choose a notary who is experienced in international documentation and understands the specific needs for legal use overseas. Some notaries even offer bundled services with certified translations, apostille, and remote consultations—making your task smoother than ever.