Do You Need a Notary to Witness Your Signature?

When it comes to legal and official documents, witnessing a signature is not just a formality—it’s a crucial step that ensures the authenticity and enforceability of the document. In Australia, many people are unsure whether they need a notary public or if other types of witnesses are sufficient. This article breaks down everything you need to know about when, why, and how you need a notary to witness your signature.

What Is a Notary Public?

A notary public is an official authorized by the government to witness signatures, administer oaths, and certify copies of documents. Their role is essential in both domestic and international legal contexts.

Responsibilities of a Notary Public

• Witnessing signatures
• Verifying identity
• Certifying true copies of documents
• Administering oaths and affirmations

When Do You Need a Notary to Witness Your Signature?

In Australia, you typically need a notary public when:

The document is going overseas

• Power of attorney for use abroad
• Affidavits and declarations
• Contracts and commercial documents for international use

Specific legal requirements demand it

• Immigration documents
• Foreign bank account paperwork
• Visa applications requiring notarized consent

Local legal documents with additional formality

• High-value property transactions
• Certain court-related documents

What Documents Commonly Require a Notary Witness?

Legal and Personal Documents

• Affidavits
• Statutory declarations
• Consent letters for minors

Business and Commercial Documents

• International contracts
• Corporate minutes and resolutions
• Director affidavits

Immigration and Identity Documents

• Passport certifications
• Visa declaration forms
• Identification verification

What Identification Is Required?

To have your signature witnessed by a notary, you must present valid identification. Acceptable IDs include:

• Australian Passport
• Driver’s Licence
• Proof of Age Card
• Medicare Card (with another form of ID)
• Foreign Passport (if applicable)

Note: Always bring original documents. Photocopies are not accepted unless accompanied by originals for verification.

Can You Get Your Signature Notarized Online?

Yes. With the rise of remote and video notary services in Australia, you can now:

• Upload your document
• Schedule a video call
• Verify your ID live
• Sign in front of a licensed notary
• Receive a notarized digital copy

Remote notarization is legally recognized in many Australian jurisdictions and offers convenience without compromising validity.

How Much Does It Cost to Notarize a Signature?

Notary fees vary based on location, urgency, and document type. On average:

Always confirm pricing upfront with your notary service provider.

Who Can Witness a Signature in Australia?

Not all documents require a notary. For domestic use, the following professionals can witness signatures:

• Justice of the Peace (JP)
• Lawyer or Solicitor
• Police Officer
• Doctor or Dentist

However, only a notary public can witness documents intended for overseas or international recognition.

Steps to Get Your Signature Notarized

1. Prepare your document – Ensure all fields are filled except for the signature.
2. Book a notary appointment – In-person or online.
3. Bring valid ID – See accepted list above.
4. Sign in front of the notary – Never pre-sign.
5. Receive notarized document – With official seal and certificate.

FAQs About Signature Notarization

Can a JP notarize a signature?

No. JPs can witness documents for local use but are not authorized to notarize documents for overseas.

Do I need to book an appointment?

Some notaries accept walk-ins, but booking is highly recommended—especially for video notarization.

Is remote notarization valid?

Yes, in many states and for many document types. Always check with your notary.

Final Thoughts

Knowing when and how to get a notary to witness your signature can save you time, legal trouble, and even international rejection of your documents. Whether you're handling immigration paperwork, real estate deals, or commercial contracts, notarization ensures your documents carry the legal weight they need. Always consult a qualified notary public for guidance tailored to your needs.

For trusted online notarization services across Australia, connect with licensed notaries offering fast, secure, and identity-verified signature witnessing—anytime, anywhere.